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EFPRP Privacy Policy

Introduction1. Information we collect 2. How We Use Your Information 3. Legal Basis for Processing Personal Data     4. How We Protect Your Information   4. Data retention    6. Sharing Your Information    7. Your Rights Regarding Your Personal Data      8. Cookies and Tracking Technologies       9. Changes to This Privacy Policy        10. Contact Information     

Introduction

Effective Date: February 12th 2025
Last updated: February 12th 2025

At the European Fire Prevention & Rural Preservation Organization (EFPRP), we recognize the importance of privacy and the protection of your personal information. As a nonprofit organization committed to preventing fires and preserving rural heritage across Europe, we strive to maintain the highest standards of transparency, integrity, and security in all our interactions.

This Privacy Policy is designed to inform you about how we collect, use, share, and protect your personal data when you engage with our organization, whether you’re a member, donor, volunteer, or event participant. We are committed to ensuring that your personal information is handled with the utmost care and in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) in Europe.

Please take a moment to read this Privacy Policy to understand how your information is treated. By using our services or providing us with your personal data, you acknowledge and agree to the practices described in this document.

1. Information we collect

We collect personal data that you provide to us directly and automatically when you interact with our organization. This data may include:

  • Personal Identification Information:
    Name, email address, phone number, physical address, date of birth (for certain activities).
  • Membership Information:
    Information related to your membership with EFPRP, such as membership type (active, benefactor, honorary), payment details for membership fees, and engagement history.
  • Event Participation Information:
    If you attend or participate in our events, we may collect data such as your registration details, event preferences, and feedback.
  • Financial Information:
    For donations, sponsorships, or membership fees, we may collect payment details like credit card numbers or bank account details. We do not store sensitive financial data on our servers but rely on third-party payment processors who comply with applicable security standards.
  • Communication Information:
    Any data you provide when contacting us, including through email, phone, online forms, or surveys.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

  • Membership and Donations:
    To process your membership, donations, and contributions, as well as to manage your account with EFPRP.
  • Event Management:
    To organize and manage events, training sessions, and educational programs, as well as to provide you with necessary updates or reminders related to these activities.
  • Communication:
    To send you newsletters, updates on our activities, or information regarding fire prevention and rural preservation. This communication may also include fundraising appeals and event invitations.
  • Research and Feedback:
    To improve our programs, events, and services based on feedback from members, donors, and volunteers.
  • Legal Compliance:
    To comply with legal obligations, such as financial reporting and record-keeping, as well as to prevent fraud or abuse of our services.

3. Legal Basis for Processing Personal Data  

We process your personal data on the following legal grounds:

  • Consent:
    When you provide us with your personal data for specific purposes (e.g., signing up for newsletters or events), you are giving us consent to process your data.
  • Contractual Necessity:
    When processing is required for the performance of a contract, such as your membership agreement or donation processing.
  • Legal Obligation:
    We may need to process your data to fulfill legal or regulatory obligations, such as tax reporting or financial recordkeeping.
  • Legitimate Interests:
    We process personal data when it is necessary for the legitimate interests of EFPRP, provided that these interests are not overridden by your privacy rights.

  4. How We Protect Your Information

We implement reasonable technical and organizational measures to ensure the protection of your personal data. These measures include:

  • Secure servers and encryption methods for sensitive data during transmission.
  • Regular monitoring of our systems to detect and prevent unauthorized access or data breaches.
  • Limiting access to personal data to authorized personnel only.

  4. Data retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. For example:

  • We retain membership data for as long as you are a member and for a period afterward to comply with legal or financial obligations.
  • We may retain donor data for a period of time to issue tax receipts or to send charitable acknowledgment letters.

After this period, we will securely delete or anonymize your personal data.

   6. Sharing Your Information

We may share your personal information with third parties in the following situations:

  • Service Providers:
    We may share your data with trusted third-party service providers who assist us in processing donations, organizing events, sending communications, and performing other tasks necessary for the operation of EFPRP. These providers are required to protect your data and use it only for the services they provide on our behalf.
  • Legal Compliance:
    We may disclose your information to comply with applicable laws, respond to lawful requests from public authorities (e.g., to meet national security or law enforcement requirements), or protect the rights and safety of EFPRP and its members.
  • Business Transfers:
    In the event of a merger, or acquisition, your personal data may be transferred as part of the transaction. We will notify you of any such changes and provide you with the option to opt-out of data sharing.

   7. Your Rights Regarding Your Personal Data  

Under applicable data protection laws, you have the following rights regarding your personal data:

  • Right to Access:
    You can request a copy of the personal data we hold about you.
  • Right to Rectification:
    You can request corrections to any inaccurate or incomplete personal data.
  • Right to Erasure:
    You may request the deletion of your personal data under certain circumstances, such as when the data is no longer needed for its original purpose.
  • Right to Restriction of Processing:
    You can ask us to restrict how we process your personal data in specific situations, such as if you contest its accuracy or object to its use.
  • Right to Data Portability:
    You may request a copy of your personal data in a structured, commonly used format to transfer it to another organization.
  • Right to Object:
    You can object to the processing of your personal data for direct marketing purposes or when processing is based on legitimate interests.
  • Right to Withdraw Consent:
    If we rely on consent to process your data, you can withdraw your consent at any time by contacting us.

If you wish to exercise any of these rights, please contact us at legal@efprp.org.

   8. Cookies and Tracking Technologies   

We use cookies and similar technologies to improve your experience on our website and to collect data about usage patterns. Cookies are small text files stored on your device when you visit our website.

  • Types of Cookies We Use:

    • Necessary Cookies: These are essential for the basic operation of the website (e.g., user authentication).
    • Analytics Cookies: These cookies collect data on how visitors use the site, helping us improve its functionality and user experience.
    • Marketing Cookies: We may use these cookies to personalize advertisements or measure the effectiveness of our marketing efforts.

You can manage your cookie preferences through your browser settings or by using cookie consent tools on our website.

   9. Changes to This Privacy Policy    

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on our website with the effective date of the changes. We encourage you to periodically review this page to stay informed about how we are protecting your personal information.

   10. Contact Information     

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at:

European Fire Prevention & Rural Preservation Organization (EFPRP)

  • 1 Impasse Andre Marfaing, 31400, Toulouse, France.

Depending on your specific needs, you may contact us via one of the following email addresses:

If you need to contact our Data Protection Officer use the information below:

  • Contact: dpo@efprp.org
  • Availability: 08:00 – 22:00 CET/CEST (7 days a week, 365 days a year)